Deadlines

Step 1

STEP 1 begins with submission of the A.Initial Inquiry form. If the Initial Inquiry is accepted, you'll next submit B. Educational planning document and attachments. Next is a formal meeting with the Director about your overall design and evaluation plan. The educational planning document and attachments are then combined and appended to the initial inquiry form to create the actual Request for Review (RfR), When complete, it is sent to the Continuing Health Education Committee reviewers for approval or denial of credit. This concludes Step 1.
 
Plan early...plan early...plan early!
 
A. Initial Inquiry Form Submission Deadlines are based on the number of live sessions/hours of education.

# OF SESSIONS/HOURS

DEADLINE (from activity start date)

1 - 8

5 months

9 - 25

7 months

26 - 50

10 months

50+

12 months

B. Educational Planning Document draft and Attachments plus Meeting with Director
 
Deadlines
Educational planning documents must be completed with all required attachments and received by the Office of Continuing Education according to the date assigned to you. Deadlines dates for your educational planning document range from 4- 9 months prior to the activity start date, and are determined by the number of sessions, faculty, credits, etc. Failure to submit all required information within your assigned deadline endangers approval of credit for your learners.
 
Attachments
The documents that accompany the educational plan include draft promotional materials (including websites), signed disclosure forms, agenda and/or 6 column outline. Other required items may include CVs or bios, content outline, slides and materials to learners. Deadlines for other items will be assigned to you by the Office of Continuing Education based on your activity start date.
 
Meeting with Director
Please email or call 301.295.0962 to schedule a 1.5 hour consultation with the Director and Deputy Director to assist you with finalizing your outcome objectives, educational plan, and evaluation design. This meeting should occur immediately after your educational plan is drafted and submitted, and must include you, the CE Activity Director, and your supporting staff.
 
Request for Review (RfR)
The educational planning document and attachments are then combined and appended to the initial inquiry form to create the actual Request for Review (RfR), which is sent to the Continuing Health Education Committee reviewers for approval or denial of credit.
 
**The office will be unable to grant accreditation and no credits can be awarded if all required materials are not received according to the agreed-upon schedules**
 
This concludes Step 1.

Step 2

STEP 2 Activity Implementation
 
Step 2 consists of pre-activity documentation submission to your assigned Continuing Education (CE) Activity manager in accord with the due dates provided by your CE activity manager. During this phase the calculation and awarding of credits, educational activity implementation, and initial evaluation are performed.

Step 3

STEP 3 Post Activity Documentation
 
Step 3 consists of post-activity documentation such as participant and evaluation documents and after action reports including your evaluation of our services submitted, and lessons learned/future planning.
 
**The office will be unable to grant accreditation and no credits can be awarded if all required materials are not received according to the agreed-upon schedules. If the post activity documentation is not received as agreed, you may endanger future work with this office.**

Contact Information
 
4301 Jones Bridge Road,
Bldg E, CHE
Bethesda, Maryland 20814
Second Floor, Room 2017
Voice: Comm (301) 295-0962
DSN 295-0962
Toll Free: 1-800-772-1728
continuingeducation@usuhs.mil